Sharing the Load using TweetDeck Teams

Turning the key
Turning the key

Running a Twitter account for your Lodge is a big commitment and it is best done as a team rather than individual effort. Up until now the only way to share a Twitter account was for all users to have the username (@AccountName) and password. This might not be the best way. Whilst we all trust each other as brethren in a Lodge, we might also want to adopt the best practice that we would see in our working lives. One reason for doing this would be so that you can turn on Login verification on your Twitter account which adds an additional layer of security helping to prevent your account being hijacked. After all we know that there are plenty of people who would like to take over a Lodge account and set it to send inappropriate Tweets.

There is now a better approach. As you will know from my previous posts, TweetDeck is my preferred tool for “listening” to Twitter feeds ( I currently run four feeds) for the following reasons:

  1. It is FREE
  2. It is owned and developed by Twitter, therefore it will not get broken when they change something
  3. It does everything that the listening part of other tools does without hiding some bits behind a premium account
  4. Integration with Better TweetDeck gives you access to emoji (emoticons) which other tools make more difficult
  5. Did I mention it is FREE!

TweetDeck is now new and improved with a new feature called TweetDeck Teams.

TweetDeck Teams

This feature enables you to delegate access to other Twitter account holders without having to give them ownership of the account. The following example uses two of my accounts:

  • As the owner of @HungerfordLodge, log in to TweetDeck using the Twitter account credentials and from the navigation bar, select Accounts.
  • Select Team @HungerfordLodge.
  • Type the name of the account(s) you want to have access to@HungerfordLodge
  • Select Authorize and an email will be sent to the account. (For this example, let’s say the user being authorized is @MoonrakerX3).
  • MoonrakerX3 will need to Accept the invitation in TweetDeck to contribute.
  • The email address associated with@HungerfordLodge will receive an email that @MooonrakerX3 has been added to the team.

Twitter have produced a short video to show you how this all works.

Assigning roles to team members

TweetDeck provides for two roles:

Permission Admin Contributor
Tweet from account  Y Y
Build/maintain Lists  Y  Y
Follow/unfollow accounts  Y  Y
Send tweets  Y  Y
Schedule Tweets  Y  Y
View/add/remove team members  Y

In most cases, Contributor will be the appropriate role for your team members.

Only the Twitter account owner can

  • access the account using a tool other than TweetDeck
  • change the credentials or password for the account

Once you have established the team, you should change the password for the account to one that only the account owner knows and establish the login verification.

I hope you find this useful and look forward to your feedback.

© Hungerford Lodge no 4748

Managing the Waterfall of Tweets – Using Twitter Lists

Turning the key
Turning the key

If you have a large following on Twitter, you already know that trying to read every tweet is a full time job. Inevitably there will be some people that you interact with more than others and you probably want to pull their tweets out of the flow more easily. The way to achieve this is to create a Twitter List.

Creating a List in Tweetdeck

As previously described, (Better) Tweetdeck is my preferred Twitter monitoring tool on a PC.

To create a new List

Click on the images below to expand them.

  1. Click on the + icon on the left hand barPlus
  2. Click Lists

    Select Lists
  3. Select Create List

    Create List step 3
    Create a new list
  4. If you have multiple Twitter accounts,select the account you wish to associate the List with
  5. Give the List a name and Description
  6. Choose whether you want the list to be
    • Public – people know that you have added them to the List and they can see who else is included

      Name list
      Set the list properties
    • Private – for your eyes only!
  7. Add accounts to your list

    Populate List
    Populate the list
  8. Once created you can set this as a column in Tweetdeck so that only Tweets from accounts in that list are shown in that column

    List as a column
    List as a column in Tweetdeck
  9. As you can see, we maintain a list of Berkshire Masonic Twitter accounts. If you wish to subscribe to this list:
    • Click on Lists when viewing our Twitter profile.
    • Select the BerksMasonic list.
    • From the list page, click Subscribe to follow the list. You can follow lists without following the individual users in that list.

Using the List in Twitter App on your phone

  1. At the bottom of the app tap the Me icon
  2. At the top of the screen tap the Gear Icon
  3. Select Lists from the menu that pops up
  4. You can now use your new list on your phone.

© Hungerford Lodge 4748

Timing is everything – Tweet when your audience is listening

Turning the key
Turning the key

Twitter and Facebook are like a rolling news service that never stops. They are sometimes likened to a river or waterfall, referring to the cascade of tweets/posts flowing down your screen. As a reader, it can sometimes feel like you are trying to drink from a fire hose, so few people try to read every tweet or post. As a result, anyone posting to achieve an outcome, needs to find ways to increase the likelihood of their tweet/post being read. This author has a clear intention to encourage more people (men and women) to better understand Freemasonry in the hope that others will wish to join.

As it is going to become tedious reading “tweet/post” every time let’s assume that the term “content” refers to either.

There are several challenges involved in getting the timing correct:

  1. Finding a way to deliver content at the best time
  2. Solving the problem that the best time to deliver content is probably not when you have time to create it
  3. When do your “readers” want to see your content and does this vary?

Thankfully these problems are universally felt in the social media world and solutions are at hand. This blog will focus on addressing the delivery of content to a pre-set schedule. A future blog will address the analysis of your readership to understand when they are online.

Scheduling Content Delivery

We have already seen in a previous post that Tweetdeck enables you to schedule tweets and Facebook allows you to schedule posts when you create the post. What happens if you want to post the same content to both platforms? Or if you are looking to post it at several times during the day?

There are two main tools in this space, Buffer and HootSuite This author has tried both and chosen Buffer as his preferred option at this time, however, the pace of change in this space is incredible. The whole area of social media is booming as companies scramble to use it as a channel to engage with their customers. Inevitably there are other companies racing to develop the killer application that makes dealing with this easy. To illustrate this point, I have previously recommended Adam Gray‘s Brilliant Social Media as a good read but this text published in 2013 does not even mention Buffer.

Buffer

Buffer is purely about scheduling content delivery and analysing the effectiveness of the post. It has a well-designed clean interface which is easy on the eye and is not intimidating to the new user. The free plan allows you to connect one account for each platform so that you can see how it works and test the features. However, as a Facebook page needs a Facebook profile you can either have your profile or the page that is attached to it but not both at the same time. Likewise, if you need to manage multiple Twitter accounts you will need to upgrade to a paid plan.

At the time of writing, the Awesome Plan is $102 or approximately £68 for a year or less than three fancy coffees a month.

Having upgraded you will see something similar to the interface below

The Buffer dashboard

As you can see you can connect social media accounts from the following platforms:

  • Twitter
  • Facebook
    • Personal Profile
    • Page
    • Group
  • LinkedIn
    • Personal Profile
    • Page
  • Google+

If you click in the box at the top of the last screen “What do you want to share?” you will move to this part of the interface

Creating new content

You type content into the box and then select the outlets by clicking the icons for each platform. In the example above, the content would only go the @HungerfordLodge Twitter account, but clicking on the Hungerford Lodge Facebook account as well, would see the content go to both platforms simultaneously. It is therefore possible to push the same message through multiple accounts and channels at the same time.

Having written your content you can then schedule it by clicking the blue button at the bottom of the screen

Scheduling a post

There are several options:

  1. You can use Buffer to write all of your content and share it immediately using the Share Now option
  2. You can simply elect to Share Next taking the next slot in your scheduling or
  3. You can manually set a date and time.

Web Links

Any web address links that you add are shortened using the Buffer link shortening service. This has two benefits:

  • The link is shorter and therefore leaves more characters in Twitter for the content
  • The use of the Buffer shortening service allows Buffer to track the number of people who clicked on that link thereby enabling its analytics capability.

You can use other link shortening services such as Bit.ly if you have an account with them but the Buffer service is included in all of the plans (including the free plan)

Twitter Analytics

The Analytics part of the tool is where you find out how well your content was received. Shown below is a sample of content delivered recently showing how well different approaches work. If you post content that is only seen by your followers, its exposure is limited to the number of followers that your account has. However, if one of your followers values what you have written enough to Favourite it, their followers will potentially be notified of that, dependent on their notification settings. This is the equivalent to a Like in Facebook. If, however, they choose to Retweet or Share your post then it will be repeated to all of their followers, essentially amplifying your message. This will be reflected in the number listed as Potential. Clicks reflects the number of times people actually engaged with the content and clicked the link.

The post at the bottom received 2 Favourites but otherwise only reached the account’s followers. The tweets from 22nd December reached a wider audience due to the retweets and the tweet with the picture used an @Mention to someone who could use the information. They then responded (engaged) and this plus, the subject matter, caused a greater level of engagement with the audience. The tweet on 27th December was retweeted by accounts with a wide audience but did not achieve the same level of engagement.

Analysing content

Scheduling

This is the tricky bit. You could look at when you are most active on Social Media and assume that your audience follows the same patterns you do. If this route works for you, go to the Schedule tab and set those times up. However, Freemasonry is spread across the globe as will be your followers, so it does not necessarily follow that tweeting when you are online gives the best outcome.

Setting your schedule

Please Note: I have deliberately obscured the hours in my schedule to avoid people simply using the same timings in the hope that it will work for them.

A better approach would be to use one of the online tools such as Tweriod and Followerwonk to analyse your followers to understand when they are most active on social media and inject that schedule into Buffer. This will be the subject of a future post when I have had time to compare the two.

Browser extensions

Both Buffer and Hootsuite offer extensions for the Chrome Browser which make it easy to share content you find on the Internet via your scheduling service to your preferred social media channels.

If you prefer to use Internet Explorer, and many of us do, it does not currently allow the use of extensions. There are rumours that revisions to the browser in Windows 10 will enable this but we will have to wait and see.

Mobile Apps

Both Buffer and HootSuite have mobile apps for iOS and Android. Neither currently supports Microsoft’s Windows Phone 8 platform, however, this is not unusual due to the market coverage provided by the two main platforms.

Buffer weaknesses

  1. There is no mechanism for reading your content and so you will still need to use TweetDeck and Facebook to consume other people’s content. However, I have had conversations with the Buffer team via Twitter (they were very responsive) that suggests that this may be addressed in the future. UPDATE: Buffer have recently acquired Respondly which they plan to re-brand as Respond as it becomes part of the Buffer family. I have yet to try this as an alternative to (Better) TweetDeck.
  2. Posting links to PDF files to Facebook results in a very ugly post. Buffer looks at the content you are posting and attempts to create a summary box from it. This works very well for web pages with images or videos in them but not PDF files. I have raised this with Buffer and they recognise the issue. UPDATE: This issue has now been fixed.

Buffer have a system whereby users get an allocation of 10 votes to cast for a feature to be added, or a problem to be solved. If Buffer choose to address one of your choices then the votes you cast are returned for future use. You can also allocate up to 3 votes to an issue you think is particularly important. Needless to say, I have cast 3 votes for getting the PDF posting issue fixed.

Hootsuite

Hootsuite addresses one of Buffer’s weaknesses by combining the ability to listen to your audience and compose and schedule posts in a single tool. This approach may suit other users better, particularly the more experienced social media practitioners. However, this author selected against Hootsuite for the following reasons:

  1. The width of a column for Social Media monitoring is fixed and this constrained the viewable information. With three Twitter feeds and three Facebook feeds this was limiting. I even tried reducing the font size and spanning the window across two 24 inch monitors.
  2. Emoji or emoticon (the smiley faces) support requires the installation of yet another Chrome extension. The HootSuite people responded very quickly to my questions on this and helped me a lot. However, the author preferred Better TweetDeck to handle listening.
  3. The interface is packed full of features and as a result can be a bit off putting when you are new to this space. Maybe in a year’s time I may feel constrained by my current tool choice and change my mind.

Summary

Social media is a conversation. Unlike advertising, broadcast media and even a web site it offers the opportunity to engage people in a real-time two-way interaction. It is therefore important to talk when they are listening and respond in a timely fashion to their comments. It is a very powerful mechanism for reaching out to a wider audience but with great power comes great responsibility and it is incumbent on those engaging in social media to address the needs of their community.

This post, combined with others in the series, seeks to show how we can use the tools to better address the needs of our audience not only Freemasons but those who have yet to start their Masonic careers. After all, Freemasonry is perhaps the world’s oldest social network.

Disclosure

The author recognises that this post may seem like a product endorsement. The author chose the tool of his own free will and accord and has paid for the account he is using. Furthermore, neither Buffer nor HootSuite have had any input into this blog post beyond the help they gave when the author approached them as a user and not a blogger.

© Hungerford Lodge 4748

Managing Multiple Twitter Accounts

Are you trying to manage multiple Twitter a/cs? Then this first post in the Digital Working Tools series is for you.

Turning the key
Turning the key

Many of us are the “only geek in the Lodge” or worse the only geek in several Lodges, Chapters etc. as a result we end up trying to manage several Twitter accounts.

If, like me, you have multiple Twitter personas, this post is for you. For example, it is not unusual to have:

  • A personal account for keeping up with friends
  • A work account – my employer trains us to tweet as part of the sales and marketing effort
  • A Masonic account – we are all proud Masons but mixing Freemasonry and work can be a problem particularly in the public sector
  • A role to play in our Lodge or Chapter accounts

I have discovered Tweetdeck, a free tool from Twitter that allows you to handle multiple Twitter accounts on screen at the same time. Tweetdeck was originally a third party tool but Twitter liked it so much they bought the company. The beauty of the tool is that all of the features are included in the free version, there is no constant frustration of trying to use a feature only to find that it is part of the premium version.

The tool allows you to add multiple accounts all of which can be visible at the same time – no more switching between accounts.

For example you can set up universal columns – one column that can be set to collate all of the @Mentions or DMs (Direct Messages) coming in from all of your accounts. It becomes like your Twitter inbox saving you from trying to scan across all of the individual columns.

Columns can be easily reordered by dragging them around to adapt to the way you use the tool.

You can schedule tweets to be posted at a future point. Many of us have time to tweet late at night or in the early morning (my insomnia certainly helps with that) but few if any of our followers want to read the tweet then. As Twitter is an “in the moment” medium it is important to schedule tweets when the audience is listening. A future post will look at how to know when is the best time to tweet to get the maximum attention from your followers.

Here is how to schedule a Tweet:

  • Sign in to your TweetDeck account and click New Tweet.
  • Confirm that the Twitter account(s) you would like to tweet from is selected.
  • Compose your Tweet. You can include an image with the Tweet by clicking Add image.
  • Click Schedule Tweet and select the date and time you would like the Tweet posted.
  • Click Schedule Tweet at [date/time].
  • You can view and edit your scheduled Tweets by adding a Scheduled column.

In a future post I will look at the use of another tool, Buffer, to schedule posts across both Facebook and Twitter from the same tool. Tweetdeck lost the ability to work with Facebook when it was bought by Twitter.

There are a host of other useful features included such as:

  • Mute – carry on following an account but stop seeing their tweets. This can be less offensive than unfollowing.
  • List management – lists enable you to monitor subsets of the people that you follow. For example I have created a BerksMasonic list which allows me to keep a track of those accounts.

It is a cross-platform tool with versions available for both Mac and Windows as well as a web version that can be used where you cannot install software. It is fast and automatically refreshes – no need to press a reload button to keep the flow going.

I started using the PC version but then I discovered that one drawback of Tweetdeck is that it does not support the use of emoji or those smiley face icons. If you want this functionality, there is an extension to the Chrome browser called Better TweetDeck that adds this capability but only if you use the website via Chrome. I only hope that Twitter sees this post and buys the function and adds it to the core installable tool.

The amount of data that this tool brings is best viewed on a large screen monitor.

Smartphones

Tweetdeck is not available as an app for your smartphone but the Twitter app for iPhone will allow you to configure multiple independent accounts which you can switch between. You can use your web browser to go to Tweetdeck on the web but the screen is too small to use a tool like Tweetdeck.

Better Tweetdeck will not work on the iOS version of Chrome.

Tablets

The larger screen size of a tablet means that accessing Tweetdeck via the browser is a more realistic option. However, for those with three or more accounts you will really need to use an external monitor.

iPad

As for the iPhone, there is no iOS version of Tweetdeck. You can use the Twitter application with each account set up separately and switch between them. You can also access Tweetdeck on the web.

Better Tweetdeck will not work on the iOS version of Chrome.

Windows 8.1 Tablet

As this is essentially the desktop operating system on a smaller device, Tweetdeck is usable but the screen size makes things more challenging.

Further Reading

Brilliant Social Media by Adam Gray – this link takes you to Amazon but I read it via my local library and then bought it.

Tweetdeck Pro Tips

© Hungerford Lodge 4748